Frequently Asked Questions

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Give me an example of additional potential synergies. For example, how would FileNexus save money on legacy systems and current host applications?

A. Legacy systems no longer produce records, but must still be maintained to allow easy data access by staff. Printing all the data from a legacy system to paper and retrieving it on a day-to-day basis would be prohibitively expensive in staff costs alone.

With FileNexus, you would simply set up each type of report that is stored on the legacy system (which is a one-time, five-minute task), and “print” it to FileNexus. Legacy system tapes may also be loaded in this manner.

When users wants to view legacy data, they simply log onto the FileNexus screen and “presto”, the legacy system, along with expensive maintenance fees, is gone! This alone, resulted in a 90-day payback at one site.

Current host applications can be extremely expensive to maintain, with an annual fee often being charged for each and every user seat. Moreover, since the host system will get slower and slower as data accumulates, reports must be printed off the system onto paper, tape or microfilm -- often within 60 to 90 days, in order to maintain system speed.

Again, as with legacy systems, record retrieval becomes prohibitive from a staff perspective, let alone the cost of the media itself and associated storage costs. This is where FileNexus comes in. Of the user seats billed with a host application, some are for data entry (necessary to generate reports), and others (usually the majority) are for data recall. With FileNexus, it is a simple, one-time, five-minute exercise to set up each type of host system report. By “printing” reports off the host system directly to FileNexus as soon as they are complete, host reports can be accessed through FileNexus. Those host user seats, attributable to data view-only functions, can then be eliminated.

Moreover, host systems generally show only host data -- not other ancillary information that might be involved with managing a file. In the FileNexus screen, the user sees all the relevant information in the same screen. A very basic example of this might be making a simple Accounts Receivable call, where the user might want to see the original purchase order (which is a scanned image), old financial data from a legacy system, the relevant invoices (from the new host system), and the actual signed delivery slip (which is also a scanned image).