Frequently Asked Questions
How are scanned images indexed?
A.
A scanned image, because it is the facsimile of a photograph, is not machine-readable and thus does not
immediately lend itself to automatic indexing and archiving, as with text data or PC data. However, depending
on the type of record and the inherent physical attributes that it possesses, FileNexus incorporates a number of
extremely advanced tools to minimize the task.
Use of these tools will depend on the quality and consistency of the record type to be scanned and may be summarized as follows:
- 1. For records that have consistent layout, such as a signed waybill that you generated, simply show FileNexus the consistent zones that require indexing. The optical character recognition (OCR) option will automatically read those zones and convert them into machine-readable indexes.
- 2. For any record with one or more bar codes. The FileNexus bar code option will automatically read virtually any bar code and enter it as an index value; or
- 3. For records with inconsistent layout or quality, such as mixed inbound records like purchase orders, use the standard manual entry feature, bring the document up to the right side of the screen and key-in the corresponding indexes in the fields provided on the left side of the screen. Hitting the return key after index entry automatically advances you to the next index value or, where all indexes for the record are complete, to the next record.
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